Mahindra Logistics

Sr. Executive / Assistant Manager – HR & Admin
📍 Location: Vadodara, Gujarat

Mahindra Logistics, a leading and trusted name in integrated logistics, supply chain solutions, and workforce excellence, is seeking a dynamic and experienced HR & Admin professional to join its team in Vadodara. The ideal candidate will be someone with strong exposure to HR operations in a manufacturing, logistics, or industrial environment, capable of managing people processes and facility-related responsibilities with efficiency, professionalism, and ownership.

This is a great opportunity for HR professionals who enjoy a mix of people management, compliance, administration, and strategic support functions while working in a fast-paced, high-performance organizational culture.

🧑‍💼 Position

Sr. Executive / Assistant Manager – HR & Admin

📍 Work Location

Vadodara, Gujarat

🧾 Experience Required

✔ 3 to 7 Years in HR Operations (Manufacturing / Industrial setup preferred)

🔹 Key Responsibilities

HR Operations & Employee Processes

• Manage end-to-end HR operations, employee lifecycle, records, and documentation.

• Oversee recruitment, selection, onboarding, and induction training.

• Drive employee engagement, communication, and welfare activities.

Statutory Compliance & Labour Law

• Ensure compliance with PF, ESIC, Minimum Wage, Bonus, CLRA, Shops & Establishment Act, and other labour regulations.

• Maintain statutory registers, returns, contractor compliance, and labour audit requirements.

Payroll, Attendance & Performance

• Handle monthly payroll inputs, attendance, leave management, and appraisal process.

• Maintain HRMS / ERP data accuracy and reporting.

Employee Relations & Grievance Handling

• Address employee queries, grievances, discipline cases, and support the IR framework.

• Conduct conflict resolution grounded in company policy and labour law.

Administration & Facility Management

• Coordinate security personnel, housekeeping activities, facility upkeep, and vendor services.

• Ensure safety, hygiene, asset management, and smooth daily operations.

• Support internal and external audits with documentation and compliance processes.

✨ Skills & Professional Competencies

• Strong knowledge of labour laws and statutory compliance

• Excellent communication, documentation, and interpersonal skills

• Ability to work under pressure and manage multiple priorities

• Hands-on expertise in MS Office, Excel reporting, and HR software/HRMS tools

• Problem solving, negotiation ability, and proactive decision making

📩 How to Apply

Interested and eligible candidates may send their CV/resume to:

📧 Patel.Krunal2@mahindralogistics.com

Subject Line: Application – Sr. Executive/AM HR & Admin – Vadodara

10 Interview Questions & Sample Answers for Sr. Executive / Assistant Manager – HR & Admin (Manufacturing / Logistics)

1️⃣ Question:

Can you explain your experience in end-to-end HR operations?

Sample Answer:
I have managed the entire employee lifecycle including manpower planning, recruitment, induction, payroll, performance evaluation, employee engagement, training coordination and exit formalities. In my previous role, I implemented a streamlined onboarding checklist, reducing joining-to-productivity time by 30%. I also handled HRIS updates, maintained personnel files and ensured real-time tracking of attendance and leave.

2️⃣ Question:

How do you ensure statutory compliance in HR?

Sample Answer:
I stay updated with the latest labour laws through government portals and HR forums. I ensure timely submission of PF, ESIC, Bonus, Gratuity, Shops Act, CLRA, Minimum Wages compliance and maintain proper documentation for audits. I maintain compliance calendars to avoid delays and conduct periodic vendor compliance checks.

3️⃣ Question:

What is your approach to handling recruitment in a high-pressure environment?

Sample Answer:
I coordinate closely with department heads to understand the exact requirement and timeline. I use multiple hiring channels—job portals, employee referrals, walk-ins and LinkedIn sourcing to reduce dependency on consultants. I maintain a talent pipeline for recurring positions and prioritize based on urgency and business impact.

4️⃣ Question:

How do you manage payroll accuracy?

Sample Answer:
I verify attendance, leave, overtime and shift allowances and run reconciliation reports before approving payroll. I cross-check statutory deductions and ensure pay slips reflect correct breakup. For transparency, I resolve employee payroll queries within defined TAT and maintain confidentiality.

5️⃣ Question:

Describe a difficult grievance case you handled and how you resolved it.

Sample Answer:
An employee raised a recurring overtime dispute. I investigated by checking shift schedules and biometric logs, conducted a fair discussion with the supervisor and employee, and communicated clear policy guidelines. Result: Process misunderstanding was resolved and a revised overtime approval system was introduced.

6️⃣ Question:

How do you manage performance appraisals?

Sample Answer:
I follow structured KRAs aligned to departmental goals. I train HODs on evaluation parameters and ensure timely review cycles. Feedback is documented, and development plans are created for low performers through training or mentoring sessions.

7️⃣ Question:

What steps do you take to prepare for audits?

Sample Answer:
I maintain updated and indexed employee files, statutory compliance records, vendor contracts and facility management documentation. Before audits, I conduct internal mock audits to identify gaps. I also coordinate with security, housekeeping and contractor agencies to ensure documentation readiness.

8️⃣ Question:

What is your experience in Admin facility management?

Sample Answer:
I have handled security, housekeeping, canteen, transport arrangements, office supplies, AMC contracts and vendor management. I introduce cost-control measures by negotiating service contracts and monitoring consumption dashboards.

9️⃣ Question:

How do you maintain employee engagement?

Sample Answer:
I organize team-building activities, weekly appreciation messages, festival events and reward programs. I also conduct stay interviews to reduce attrition and create open communication channels via HR connect meetings.

🔟 Question:

Why do you want to join Mahindra Logistics?

Sample Answer:
Mahindra Logistics is a reputed organization with strong values, ethics and growth in the logistics sector. I want to contribute by improving HR process automation, compliance consistency and employee experience. I see this role as a platform to grow professionally while adding value through my experience in HR & Admin operations.